Funds & Portfolios Administration:
▪ Ensure coordination & regular update of AMD Legal Documentation, in accordance to the Departmental policy and guidelines.
▪ Ensure timely submission and filing of legal documents with relevant authorities
▪ Ensure effective support to the fund board and relevant investment committee, including on-boarding, off-boarding of new members, updated database
▪ Provide internal Secretariat & Logistical Support including drafting minutes, board resolutions, investment committee resolutions, coordinating meetings, resolutions, and other related documentation.
▪ Ensure actions and decisions made by members in a committee or directors in board meetings are followed up and that all resolutions are followed through
▪ Ensure updated records of investment approvals as granted by ICD-To-Funds and Funds-To-Clients, and ensure all disbursements are made within approved limits.
▪ Ensure appropriate approvals are obtained for processing disbursements, redemptions and payments.
▪ Coordinate the activities of sourcing, engagement, mobilization and payments as related to 3rd Party Service Providers e.g. corporate secretariats, consultants, fund administrators, auditors, and Legal Counsel etc.…
▪ Coordinate and conduct the KYC, AML and Other Compliance approval procedures of all new business partners/investors and on-boarded ICD personnel in entities, bodies, investee companies and funds/portfolio management related bodies. ▪ Ensuring regulatory and internal controls are complied with
▪ Ensure that all the administered Funds and Entities comply with jurisdictional regulations.
▪ Ensure the accomplishment of the AMD archiving including Electronic Documentation. Ensure All original documents and their soft copies are maintained accurately in an electronic and physical format
▪ Assist in the preparation of the department performance reporting and unit reports
▪ Assist in the preparation of the annual budget of the AMD and AM Support Unit as well as monitoring actual expenditure vs budgets
▪ Perform other adhoc duties as assigned by the Line Manager.